Provider enrollment and credentialing upkeep

Keep every clinician billable.

Keptridge tracks payer enrollment, CAQH attestations, license and DEA renewals and Medicare revalidation for small medical, dental and behavioral-health practices. We chase the paperwork and follow up with payers, so nobody falls out of network and claims keep getting paid.

Get a free expiration check

Send us names and NPI numbers only. No Social Security numbers, no patient information.

Tracked for every clinician

Payer enrollment
CAQH attestations, every 120 days
License and DEA renewals
Medicare revalidation, every five years

Reminders at 60, 30 and 7 days. One calendar, and a one-page report every month.

Why practices lose money here

A new clinician cannot bill a payer until that payer approves the enrollment, and approval often takes two months or more.
CAQH asks every provider to re-attest the profile every 120 days.
Medicare revalidates every enrollment every five years. If an enrollment is deactivated, services in the deactivated period are not paid.
Licenses, DEA registrations, board certifications and malpractice policies each expire on their own schedule.
In most small practices, one office manager tracks all of it in a spreadsheet, between everything else.

What we do

New clinician enrollment

We collect the documents, update the CAQH profile, prepare each payer application for the clinician to review and sign, and follow up with every payer until we have an effective date.

Ongoing upkeep

One calendar holds every expiration and attestation date. We send reminders at 60, 30 and 7 days and chase documents before anything lapses.

A report every month

One page: who is at risk, which applications are stuck, and what we did about each.

How we start

Free expiration check

Send us your clinicians' names and NPI numbers. Within two business days you get a one-page summary of what public records show about license expirations and Medicare revalidation due dates, and what to look at first. It is an informational summary, not a credentials verification.
Tracking

We take over the calendar, the reminders and the monthly report. We work from dates and document links, not identifiers.
Enrollment and full upkeep

When you add a clinician, we run the enrollment from start to finish inside your own CAQH, PECOS and payer portal accounts.

How we handle your information

We work inside accounts your practice owns, as a named user with multi-factor sign-in. You can remove our access at any time.
Social Security numbers, dates of birth and DEA numbers are entered only into your accounts and payer portals. We do not keep them in our own files or tools, and we never paste them into AI services.
We do not access patient records or your EHR.
Your clinicians review and sign every attestation and application. We never sign for anyone.
A one-page data handling statement is available on request.

See how it works

A sample practice with eight fictitious clinicians: the expiration calendar, a reminder email and the monthly report.

Sample data. Fictitious. Sample practice, 8 clinicians. As of November 3, 2026.

Expiration calendar: the next dated item for each clinician
Clinician	Item	Due	Status
Clinician A	CAQH attestation	Nov 15, 2026 12 days	Reminders sent at 60 and 30 days; 7-day reminder set for Nov 8. Profile updated and ready for the clinician to review and attest.
Clinician B	State license renewal	Dec 18, 2026 45 days	60-day reminder sent Oct 19; renewal form requested from the clinician.
Clinician C	Medicare revalidation	Jan 25, 2027 83 days	Due date confirmed; 60-day reminder set for Nov 26.
Clinician G	CAQH attestation	Feb 6, 2027 95 days	Attested Oct 9; on calendar.
Clinician D	Board certification	Apr 30, 2027 178 days	On calendar.
Clinician E	DEA registration	May 31, 2027 209 days	On calendar.
Clinician F	Malpractice policy	Jun 30, 2027 239 days	On calendar.
Clinician H	State license renewal	Aug 31, 2027 301 days	On calendar. Two payer applications open, below.

Open payer applications
Clinician	Payer	Submitted	Status	Next follow-up
Clinician H	Sample Payer A	Sep 14, 2026	In payer review; reference number logged.	Nov 10, 2026
Clinician H	Sample Payer B	Oct 27, 2026	Returned for one missing signature; with the clinician to sign.	Nov 6, 2026

Reminder email sent Oct 16, 2026

To: Clinician A

Subject: CAQH attestation due Nov 15, in 30 days

Your CAQH attestation is due on November 15. Before you attest, please send your renewed malpractice certificate so we can update the profile. We will let you know when it is ready for you to review and attest. We never attest on your behalf.

Monthly report October 2026, excerpt

At risk: Clinician A: CAQH attestation due Nov 15. Reminders sent Sep 16 and Oct 16. Renewed malpractice certificate received Oct 29; profile updated and ready for the clinician to review and attest.
Stuck: Clinician H, Sample Payer A: submitted Sep 14, still in review after 47 days. Called the payer Oct 28 and logged the reference number. Next follow-up Nov 10.
Completed: Clinician G: CAQH attestation, Oct 9; next due Feb 6, 2027. Clinician F: state license renewed Oct 21; new expiration added to the calendar.
Next 90 days: 3 dated items and 2 open applications.

Sample data. Fictitious. Clinicians, payers and dates are invented for this illustration.

What we do not do

We are not a credentials verification organization and do not perform primary-source verification for health plans. We do not make credentialing decisions and do not give legal advice.

Questions

What do you need from us to start?

For the free check, names and NPI numbers. For tracking, the dates you have and where your documents live. For enrollment, a named user on your CAQH, PECOS and payer portal accounts.

Will you sign or attest for our clinicians?

No. Clinicians review and sign everything themselves.

How long does enrollment take?

It depends on the payer; many take two months or more. We follow up on a fixed schedule and report the status of every application each month.

Do you work with billing companies?

Yes. We can work alongside your billing company, or for a billing company that serves several practices.

What does it cost?

It depends on the number of clinicians and payers. We quote after the free check.

Request the free check

The form prepares an email in your own mail app, addressed to Keptridge. Nothing is sent by this page: you review the message and send it yourself.

Prefer to write directly? hello@keptridge.com

Your name

Practice name

Number of clinicians

Anything we should know (optional)

Names and NPI numbers only. No Social Security numbers, no patient information.

This prepares an email in your own mail app. Nothing is sent by this page.

Email prepared

Your mail app should open with the message below, addressed to hello@keptridge.com. Nothing has been sent. If it did not open, copy the message and paste it into a new email.

Open in mail app

JavaScript is off in your browser, so this page cannot prepare the email for you. Write to hello@keptridge.com with your name, practice name, number of clinicians and anything we should know.